Privacy Notice

How HIASWANA collects, uses, stores, and protects your personal information.

Last updated: September 07, 2026

1. Who We Are

HIASWANA (Health Informatics Association of Botswana) is responsible for the personal data submitted through this website, including membership applications.

2. Information We Collect

  • Identity details: name, surname, identification number, nationality.
  • Contact details: email, phone number, residential and postal address.
  • Membership data: category, motivation, payment proof, payment status, and application status.
  • Consent records: confirmation that you accepted this Privacy Notice and the Terms of Use, plus consent timestamp and IP address.

3. Why We Process Your Data

  • To process and manage your membership application.
  • To communicate with you about membership status, payments, and association activities.
  • To maintain membership records and meet governance or legal obligations.
  • To protect the website and prevent abuse or fraud.

4. Legal Basis

We process your data based on your consent, our legitimate interest in administering membership, and where applicable, compliance with legal obligations.

5. Data Sharing

We do not sell your personal data. We may share data with authorized administrators, service providers supporting website operations, or competent authorities where legally required.

6. Data Retention

We retain personal data only for as long as necessary for membership administration, audit, legal, and operational requirements. Data that is no longer required is deleted or anonymized.

7. Your Data Subject Rights

Subject to applicable law, you may request:

  • Access to your personal data.
  • Correction of inaccurate or incomplete data.
  • Deletion of your data.
  • Restriction or objection to certain processing.
  • Withdrawal of consent for future processing.

To exercise any of these rights, contact us at hiaswana@gmail.com.

8. Security

We apply reasonable technical and organizational safeguards to protect your data from unauthorized access, alteration, disclosure, or destruction.

9. Contact

For privacy questions or complaints, contact HIASWANA at hiaswana@gmail.com.